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Healthcare Reform and Your Business in 2012

Jan25
2012
Leave a Comment Written by Jason

Despite heavy discussion and debate, the health care bill has been signed into law. It’s been more than a year since President Obama signed the bill into law, and although much of the law doesn’t go into effect for another several years (in 2014), there are some aspects that have an immediate impact on your business.

Keeping up to date on health care reform is integral to your business.

Understanding the health care reform law and its ramifications is essential to your business. Change too late, and you could end up receiving heavy fines or penalties. Jump the gun, and you could incur unnecessary cost for your business.

To help you understand what is “hot” in health care reform right now, we’ve identified three areas of confusion for both employees and employers:

  • The Affordable Care Act – Part of health care reform, the Affordable Care Act eliminates copays and co-insurance for certain types of preventative care (when using an in-network provider). Your employees may be asking you, though, why their annual health exams, or other medical costs, haven’t been covered. Common tests and screenings, like blood pressure tests, colonoscopies and mammograms are also typically covered. And since it’s cold and flu season, you may also note that many immunizations are also covered. But, while these are typically covered, there are a few things to note. Specifically, if your health insurance plan was started before the bill was signed, your health care plan may be grandfathered out of the requirement. This exemption will last until your plan is significantly changed by your employer, or if certain aspects of your payments are changed. Another exemption – if your preventative care visit turns into a “sick” visit (if your doctor notices something and treats it during your visit), you may be charged. Confusion over these exemptions can be avoided by asking doctors when something is done that will result in a charge.
  • Pre-Existing Conditions. The reform law will require health insurance companies to charge both healthy and sick people the same prices – eliminating extra fees for people with pre-existing conditions. But, this does not go into effect until 2014. Until 2014, though, the government is trying to help people with pre-existing conditions get by, both by excluding kids from pre-existing conditions clauses, and by providing subsidized programs in each state, called Pre-Existing Condition Insurance Plans.
  • The “Doughnut Hole.” Medicare prescription coverage has a bit of a gap. Once the spending on your prescriptions surpasses $2,840, patients must pay out of pocket until costs reach $6,448. The laws have changed to eliminate this hole; however, the elimination will take time.  Patients who fell into the gap may have received a one-time payment of $250 to help bridge the gap; however, this year there will not be any checks. Instead, patients will receive a 50% discount on brand-name prescription drugs purchased while in the hole. Generic drugs will be discounted by 7%. This cost differential will occur right at the pharmacy, and will not require forms or submissions.

Understanding the health care reform bill can have a significant impact on your bottom line as businesses continue to adjust and prepare for its full ramifications. Here at Masiello Employment Services, we’ll do our part to keep you updated on the latest news, changes and adjustments that could have an effect. And if you’re looking for experienced temporary or permanent professionals in Vermont, New Hampshire or Massachusetts, contact us today!

Posted in HR Essentials - Tagged health care changes for businesses, health care reform for businesses, impact of health care reform on businesses

Have the Tough Talk

Sep14
2011
Leave a Comment Written by Jason

Sometime in every manager’s career, there comes a time when a tough talk with an employee must take place. This can be quite uncomfortable for both parties, as it can involve difficult topics and decisions. However, there are ways of handling employee meetings in a professional and productive manner that will leave them feeling inspired instead of freaked out. And they can be less painful for you as well. Here are some suggested ways to make difficult conversations with employees less distressing.

Take the meeting behind closed doors. No one wants to have to talk with an employee on the factory floor or in front of others. Respect the employee by inviting them to your office and keep the door closed to honor their privacy. If the meeting involves a member of the opposite sex, you will want to have another person present in the office with you such as the HR representative or a secretary. Let the employee know you respect them and that you want to make sure whatever is said during this time is kept 100% confidential.

Hold meetings at the right time. There is a good time to have a tough talk with an employee and there’s a very bad time. The best time depends on the nature of your conversation. As a rule of thumb, disciplinary meetings are best reserved for Monday mid-mornings. Employee terminations are typically done at the end of the employee’s shift on the last day of the week, to give them the opportunity to calm down over the weekend and leave without distracting other employees.

Prepare a list of action items before the meeting. Remember that the purpose of this meeting is to address things that the employee needs to work on or improve. Therefore, it’s important to create a general list of action items and stick to this list as you speak with the employee. Review this list with the employee by giving him or her a copy of it, so there is no room for personal interpretation or unnecessary distractions throughout the meeting. If this meeting is to terminate an employee, prepare a separation letter and checklist.

Keep the conversation focused on specific clear factors. When talking with an employee about performance issues, remember to remain focused on the actual behaviors or events that are troubling you. Employees are more likely to feel attacked if you use the term “you” a lot in your conversation, so remember to phrase things in a “when I observe this…behavior”. This places emphasis on specific things that are affecting the performance of the employee on the job, not on the employee personally.

Ask the employee for more information and feedback. A conversation is two-way, so once you have spoken, engage the employee to provide possible feedback and more information about the issues. Let the employee tell you what is at the root of the problem, and work through that together. Oftentimes, employees know what the problem is and have been in a pattern of self-sabotage for a variety of personal reasons. These can be easily overcome with some healthy dialogue.

Give praise where applicable. Being an effective manager is not solely about supervision, but rather about giving positive feedback to employees who achieve their goals. The more you praise, the more likely your employees are to succeed as they feed off this positive energy. Employees will become more productive, communicate with you more often, and a level of trust will develop as you give praise where it should be given.

Establish accountability. Once you have had a chance to speak with the employee, schedule a follow-up meeting within a week or two. That will help the employee to understand the need for accountability, and it will give you a reason to evaluate any changes that occur. Let the employee know you will be looking for specific areas of improvement during this window of opportunity. By using this method, you will eliminate the need to micro-manage people all the time, instead giving employees a chance to be responsible for their own work performance.

Need more ideas on how to conduct employee meetings and reviews?

Masiello Employment Services has the guidance and support to help make employee meetings more productive and less uncomfortable.

Now open in Northampton, MA!  Find more info about our office locations here.

Posted in Business Leadership, HR Essentials - Tagged employee meetings, employee reviews, employee terminations

Checking out job candidates on social media? 5 things to let slide.

May17
2011
Leave a Comment Written by Jason

So, you’ve decided to check out potential new employees on social media sites.  Social media can be a useful part of your recruiting strategy, but it’s important to be careful when perusing personal profiles.

Not everything online is part of a resume.
When reviewing social media profiles for your job candidates, there are a few items that you may want let slide:

  1. Poor Communication/Grammar
    In today’s society, most of us have developed a hybrid of text / Facebook talk. Even Oxford University has added “lol” to its dictionary, further bleeding the line between slang and professional communication. So, when you’re reviewing profiles, don’t let poor grammar sour your impression of a candidate. If you’re looking for a professional in a position where writing is a critical component of the job, review a portfolio of pieces as part of the recruitment process. Social media sites are where many of us go to let loose and share things with our family and friends – and the language used reflects that notion.
  2. Disparaging Remarks
    Take any remarks posted on a public wall with a grain of salt, particularly if they’re to other members of the candidate’s “friends” list on Facebook or “followers” on Twitter. When you wade into personal profiles, you risk entering into personal conversations. A good-natured ribbing on Facebook does not mean that a potential employee will bash you. Negative remarks about prior employers may require some additional digging, though.
  3. Vacation Pictures
    Haven’t most of us gone on a vacation once in awhile? Resist the urge to look at a job candidate’s personal photos and if you do, it’s best to keep any observations completely separate from the hiring process. Maybe some candidates like to wear mouse ears and have their picture taken with 6-foot rodents. Maybe others like to go rock climbing or backpacking through Europe. Appreciate the scenery, but don’t let personal opinions on vacations cloud your judgment in the hiring process.
  4. Notes about Job History
    Some people may share minor tidbits about their professional histories on personal Facebook profiles. Try not to take professional information shared on a personal profile as representative of a candidate’s qualifications. The most beneficial and accurate information, relevant to an interview, should be found on a candidate’s professional resume.
  5. Legally-Prohibited Information
    As we examined more closely last month, Federal Equal Employment Laws prohibit employment discrimination against qualified individuals with disabilities, and prohibit bias based on race, color, religion, sex, or national origin, age, as well as other considerations. State and Local laws may impose even stricter rules depending on where your business operates.  If you are concerned that prohibited information could impede your ability to make a fair hiring decision, it may be best to avoid social media profiles altogether.

Find talented professionals for your organization.
Masiello Employment Services offers a range of strategic staffing and recruiting services. We can customize a solution to help your organization succeed.

Posted in HR Essentials, Recruiting & Hiring - Tagged candidate facebook, internet job search, New England recruiters, online resumes, social media recruiting, sourcing in New Hampshire, staffing in Massachusetts

How to stay in compliance with NH Labor Laws

May07
2011
2 Comments Written by Jason

Additional locations have been added to the Labor Law Training Session on how to stay in compliance with NH Labor Laws.

How to Register…. New this year, registering for these sessions will be done using the NH Department of Labor’s web site. The link below will get you directly to the training Event page or you can just go to Labor’s web page and navigate to News & Events. This web application allows you to register 24×7. To enroll yourself, a friend or co-worker requires an account which can be set up and activated in less than 2 minutes at anytime of day. Only the person actually performing the enrolling is required an account. Once you have your account scroll to the session that best meets your needs. Sessions are in ascending order by date. When you find your session click on either Enroll Myself or Enroll Co-Worker and follow the prompts. Any questions please call 271-0127 or 271-6853.

Please print and bring training event attachments(s) located on the Labor web site under the Attachments tab when viewing an event. READ MORE »

Posted in HR Essentials, Local Events, State and Local Resources, Workshops & Seminars - Tagged Law, Legal Update, New Hampshire

Legal guidelines for hiring with social media

Apr29
2011
Leave a Comment Written by Jason

There’s no doubt about it – social media is affecting every aspect of our lives. From sharing pictures and tidbits with family and friends, to networking with potential clients or employees, social media offers an abundance of opportunity to connect. It also opens you up to potential liabilities.

How can you avoid social media legal liabilities?
Social media can be an extremely valuable tool for your business. The following legal guidelines can help you ensure you are using social media as a way to enhance the recruiting process, without incurring legal liabilities: READ MORE »

Posted in HR Essentials, Recruiting & Hiring - Tagged best practices hiring, legal liabilities social media, social media hiring, staffing agencies New Hampshire

I-9 Update

Aug05
2010
Leave a Comment Written by Jason

Starting August 22, U.S. employers will be able to complete, sign, scan and store Form I-9 electronically. A new ruling passed by U.S. Immigration and Customs Enforcement also states that employers must complete Form I-9 within three business (not calendar) days of the date the employee is hired. READ MORE »

Posted in Payroll - Tagged Hiring, Law, Legal Update

Unlock the Past, Protect the Future

Jul15
2010
Leave a Comment Written by Jason

By James Wyatt Brannock Jr. and Kelly G. Verberg

Corporate scandal. Workplace violence. Security threats. These issues loom large in the minds of employees and employers alike.

More than 60% of employees say that feeling safe at work is a priority in job satisfaction, according to the Society for Human Resource Management.

In addition, SHRM reports that nearly 60% of human resource professionals are concerned about workplace violence. And to help make their workplaces safer, more than 80% of them investigate the backgrounds of potential employees. READ MORE »

Posted in HR Essentials, Recruiting & Hiring, Safety & Security - Tagged Employee Relations, Employee Turnover, Hiring, Honesty, Law, Leadership, Policy, Retention, Workplace Safety

Two New Tax Benefits Aid Employers Who Hire and Retain Unemployed Workers

Mar19
2010
Leave a Comment Written by Jason

As posted on IRS.gov:

WASHINGTON — Two new tax benefits are now available to employers hiring workers who were previously unemployed or only working part time. These provisions are part of the Hiring Incentives to Restore Employment (HIRE) Act enacted into law today.

Employers who hire unemployed workers this year (after Feb. 3, 2010 and before Jan. 1, 2011) may qualify for a 6.2-percent payroll tax incentive, in effect exempting them from their share of Social Security taxes on wages paid to these workers after March 18, 2010. This reduced tax withholding will have no effect on the employee’s future Social Security benefits, and employers would still need to withhold the employee’s 6.2-percent share of Social Security taxes, as well as income taxes. The employer and employee’s shares of Medicare taxes would also still apply to these wages. READ MORE »

Posted in HR Essentials - Tagged Hiring, Strategic Staffing, Taxes

Northampton Chamber to Hold Important Seminar on New Mass Privacy Law

Sep09
2009
Leave a Comment Written by Jason

Massachusetts recently enacted laws requiring businesses to institute certain compliance measures to secure personal information that can be used to perpetrate identity theft. The Massachusetts law applies to a business located anywhere in the United States that stores or maintains personal information about a Massachusetts resident.

The personal information at issue includes Social Security numbers, driver’s license and financial account numbers when stored in combination with a person’s name. Businesses that own, license, store or maintain personal information about a Massachusetts resident must be in full compliance with this regulation on or before March 1, 2010, including implementing a comprehensive, written information security program for personal information.  This affects almost every Massachusetts business.  Please join us for this important informative seminar.

When: Friday, September 11, 2009

Time: 8-9:30 AM

Where: Clarion Hotel & Conference Center, Deerfield Room, 1 Atwood Drive, Northampton

Cost: $15 per person

Featuring:  Amy Royal, Esq. from Royal & Klimczuk, LLC, Steve Bandarra from Atlas Technology Consulting, LLC and Dave Flaherty from ecelecTechs.

RSVP to rsvp@explorenorthampton.com.  Space is limited.

Posted in Safety & Security, State and Local Resources, Workshops & Seminars - Tagged Law, Massachusetts

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"If we don’t get the people thing right, we lose; it is THE most important thing in all our business."

—Jack Welch, CEO General Electric

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—Peter Drucker

"The toughest decisions in organizations are people decisions - hiring, firing, and promoting people. These are the decisions that receive the least attention and are the ones that are hardest to "unmake.""

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